Receptionist / Administrative Assistant

Receptionist / Administrative Assistant

Overview:
Overview: We are seeking a professional and friendly Receptionist / Administrative
Assistant to join our team. The Receptionist / Administrative Assistant will be the first point
of contact for our company, providing excellent customer service to clients, visitors, and
employees. This role requires strong communication skills, attention to detail, and the
ability to handle multiple tasks efficiently.
Key Responsibilities

Receptionist:

• Greet and welcome visitors, clients, and employees in a warm and professional
  manner.
• Answer and direct incoming phone calls to the appropriate departments.
• Maintain the common areas, ensuring they are tidy and presentable, trash and
  recycling removal.
• Handle incoming and outgoing mail, packages, and deliveries.
  

Administrative Assistant:

• Perform administrative tasks such as data entry, filing, and document preparation.
• Save pre-construction videos, create thumb drives, and mail them to clients.
• Digitally archive completed projects.
• Scan and shred documents.
• Receive and process initial requests for proposals (forward to Proposal
  Coordinator).
• Manage office and kitchen supply inventory.
• Support other departments with various clerical duties as required.
  

Qualifications:

• High school diploma or equivalent; some college preferred.
• Previous experience in a receptionist or customer service role required.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and work independently or as part of a team.
• Professional appearance and demeanor.
  

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds occasionally.
  Job Type:
• Full-time
• In person
  Schedule:
• 8-hour shift
• Monday to Friday
  

Additional Details

• Ability to Commute: Fort Myers, FL 33912 (Required)
• Ability to Relocate: Must relocate before starting work (Preferred)